Logo ECS Exceptional Children ServicesECS Exceptional Children Services PO Box 1249 Shelbyville KY 40066 Phone 502 647 3533 extension 249

Resources

Master Calendar DoSE

  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March
  • April
  • May
  • June
  1. End of Year Data Report Completed and sent to KDE July 31
  2. Begin the Child Find Checklist
  3. Designate new ARC Chairpersons:
    • Prepare list for Superintendent approval
    • Prepare information for board approval in August
    • Train new ARC Chairpersons
  4. Prepare contracts for services, such as:
    • Physical Therapy
    • Occupational Therapy
    • Vision services
    • Orientation and Mobility
    • Interpreter
    • Health/nursing
    • CBWT Program
    • Psychological
  5. Finalize and provide summer PD
  6. Assign mentors for new staff
  7. Arrange schedule for Preschool and Head Start meetings
  8. Coordinate Preschool assessments for those who failed screening
  9. Publish notice in newspaper for Child Find/FERPA (Child Find Procedures)
  10. Notify principals of any overdue IEPs
  11. Notify principals of any 504 students assigned to their buildings and review timelines
  12. Develop list of surrogate parents and provide training
  13. WHAS Crusade for Children grant awarded (end of month):
    • Give finance office copy of award letter and budget
    • If salary position, get copy of salary schedule and job description
    • If equipment/materials, begin ordering process
    • Send award notice/article to newspaper
  1. Provide professional development for staff:
    • Process invoices for PD and/or materials
    • Get copies of Sign-in Sheets
  2. Review with Special Education Teachers:
  3. Schedule meetings with ARC chairpersons/Special Ed teachers to review Referral procedures, Annual Review procedures, and Confidentiality procedures
  4. Notify principals of compliance/monitoring items:
    • Coordinate with DoSE any special ed teacher completing KTIP
    • Current IEPs for all students
    • Inform of ESY data collection
    • Report for In School Suspension and Suspension Days - System for tracking suspension of IEP students
    • Schedule for special ed students
    • On-going progress monitoring system
    • Review Section 504 Procedures, if also 504 coordinator
  5. Meet with teachers of the Deaf/Hard of Hearing and Speech Pathologists regarding the Daily Check List for Hearing Aids and the FM System Checklist.
  6. Meet with staff directly supervised by the DoSE to review personnel evaluation procedures
  7. Assist in development of Professional Growth Plan for any new staff member
  8. Meet with CBWT Job Coach to review student caseload and goals for year
  9. Provide ARC Chairpersons with school caseload list by IEP due dates and re-eval due dates and Preparation for LEAD Reporting - Caseload/Class Size requirements
  10. Within first days of school, request information from schools on special ed caseload assignments to continuously monitor numbers
  11. Notify low incidence staff of Alternate Assessment Training
  12. Schedule meetings with schools on KTIP teachers
  13. Arrange meetings with Educational Interpreters and staff
  14. Meet with Finance Director to review IDEA and SEEK add-on budgets
  15. Send FAPE Letter for Withdrawal to special ed students who have withdrawn from the district (Placement in the Least Restrictive Environment Procedures)
  16. Collect information for Emergency/Probationary Teacher Surveys for submission to the Coop by September 30
  17. Monthly discipline reports
  18. Ongoing compliance record reviews
  1. Collect documentation of PD done at each school on Confidentiality, Referral Procedures and Section 504 Procedures (Child Find and Confidentiality Procedures)
  2. OVEC Transition Checklist February 2010
  3. Provide Accommodations training for state assessment program
  4. Collect and review ESY data from teachers
  5. WHAS Crusade for Children Grant Report (due September 15)
  6. Review and analyze state achievement data
  7. Complete LEAD reports
  8. Complete and submit waivers, when necessary (by KDE due date)
  9. Submit survey to the Coop regarding training for Emergency and Probationary teachers by Sept. 30
  10. Submit the IDEA-B and Preschool Quarterly Report to KDE by September 30
  11. Monthly discipline reports
  12. Ongoing compliance record reviews
  1. Update student caseload information
  2. Review suspension data for IEP students with principals
  3. As necessary, provide PD for new teachers and staff
  4. Meet with school psychologists to review evaluations due by Dec. 1
  5. Complete and submit waivers by KDE’s due date
  6. Monthly discipline reports
  7. Ongoing compliance record reviews
  1. Prepare for Dec. 1 Child Count
    • Request student caseload update
    • Collect information regarding teacher FTE
    • Prepare private school data
  2. Compile information for the “Registration of Legally Blind and Visually Impaired Students” sent out by KDE and KSB (due January 31)
  3. Submit Maintenance of Fiscal Effort/Excess Cost/Non-Supplanting Report to KDE by November 30
  4. Monthly discipline reports
  5. Ongoing compliance record reviews
  1. Complete Dec. 1 Child Count (due Dec. 15)
  2. Review Professional Growth Plans with staff
  3. Submit the IDEA-B and Preschool Quarterly Report to KDE by December 30
  4. Monthly discipline reports
  5. Ongoing compliance record reviews
  1. WHAS Crusade for Children Grant due-delete
  2. Complete and submit the “Registration of Legally Blind and Visually Impaired Students” (due January 31)
  3. Update Teacher Caseloads
  4. Review suspension data for IEP students with principals
  5. Collect and review ESY data from teachers
  6. Meet with school psychologists to review reevaluation status for coming year
  7. Meet with teachers to review reevaluation status for coming year
  8. Begin planning for staff projections in February
  9. Monthly discipline reports
  10. Ongoing compliance record reviews
  1. Prepare Special Education Staff Projections:
    • Determine which students will transfer to another school
    • Determine which students will transition to another school
    • Tabulate number of students by disability per school
    • Review current evaluation/referrals being processed
    • Discuss with principals any issues regarding staff needs/changes
    • Prepare staff projections by school including classified and itinerant staff
    • Prepare projected budget for coming fiscal year
    • Meet with appropriate central office staff to review staffing report
    • Follow up with Principals/Personnel Director regarding personnel vacancy postings needed and non-renewal letters
  2. Schedule meetings at school level with ARC chairpersons/Special Ed teachers to review Annual Review procedures
  3. Complete and Submit Waivers for LEAD reports by KDE due date
  4. Monthly discipline reports
  5. Ongoing compliance record reviews
  1. Send letters to private schools (Private School Procedures)
  2. Conduct staff evaluations
  3. Conduct review of Accommodations training for state assessment program
  4. WHAS Crusade for Children Grant Report due (March 15)
  5. Determine PD needs for coming school year
    • Topics based on KCMP and other data-identified issues
    • Determine dates and locations
    • Secure trainers
    • Disseminate information to schools
  6. Submit the IDEA-B and Preschool Quarterly Report to KDE by March 30
  7. Monthly discipline reports
  8. Ongoing compliance record reviews
  1. Begin collecting data for the Youth One Year Out Survey (YOYO) (due June 30)
  2. Collect data for the Kentucky In-School Transition Survey (KIST) on graduating or aging out students(due June 30)
  3. Coordinate with staff for transition ARCs (5th-MS, 8th-HS, 12th –Summary of Performance)
  4. Review suspension data for IEP students with principals
  5. Alternate Assessment is due
  6. Check and update Job Descriptions
  7. Plan for preschool screenings and interventions
  8. Monthly discipline reports
  9. Ongoing compliance record reviews
  1. Submit PD report for Emergency/Probationary teachers to Coop by May 1
  2. Conduct Preschool Screening and Interventions
  3. Collect and review ESY data from teachers
  4. Collect Professional Growth Plans for certified staff
  5. Consultant with Preschool Coordinator on Preschool Annual Report
  6. Collect the Dropout Surveys and the discipline information on the individuals who have dropped out of school during the year
  7. Monthly discipline reports
  8. Ongoing compliance record reviews
  1. Transfer due process records for student exiting or transferring
  2. Conduct Preschool Screening
  3. Submit completed YOYO Survey by June 30
  4. Submit completed KIST Survey by June 30
  5. Prepare for Exit Report due in July
  6. Submit the IDEA-B and Preschool Quarterly Report to KDE by June 30
  7. Ongoing compliance record reviews
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