Procedure

Monitor

Tools/Evidence

Timeline

FAPE

Proper functioning of hearing aids

Hearing Aid Checklist
FM System Checklist
Daily Check List for Hearing Aids
Copies to DoSE

Before school starts, assign list of students to staff; Monitor monthly

Child Find

Child Find System

OVEC Child Find Checklist

Ongoing and
According to checklist

Procedural Safeguards

Compliance

Compliance Record Review; (KDE Website)
Copies to DoSE;

Ongoing; final KCMP indicators due May.

Immediate compliance feedback

ARC Feedback Form
Given to DoSE after each ARC meeting.

Ongoing

Select and train ARC Chairpersons

Memos from Principals;
Memo to Superintendent and Board Agendas and sign in sheets.

Before school starts.

Identify and train Surrogate Parents

List of people willing to serve as Surrogate Parents.
Agenda and sign in sheets.

Before school starts.

ARC Meeting Agenda for each type of meeting:

1. Referral for Evaluation;
2. Eligibility, IEP, Placement;
3. Annual Review

ARC Referral Agenda
ARC Eligibility Agenda
ARC Annual Review Agenda
Feedback to Chairperson.
Copies maintained by DoSE.

Minimum observation two times per year of each ARC Chairperson

Discipline

Discipline violations

Discipline Check List Oldham
Infinite Campus Report.

Ongoing submission; Run reports monthly.

Track suspensions from the bus.

Ad-Hoc report from IC.

Run reports monthly.

Track in-school suspensions and services.

Infinite Campus Report
ISAP Monitoring Document for daily tracking.

Run report monthly; ISS form to DoSE weekly; DoSE shares info with Principals monthly.

IEP

Assure that general education teachers have access to IEPs for all students they serve.

IEP Implementation Assurance Form
Copies to DoSE.

Teachers sign forms at beginning of school and when a student transfers into the class.

ESY Data is collected, analyzed and reported.

ESY Data Collection Forms. Maintain in student record. Copies to DoSE.

If child needs ESY, give data to DoSE after each break.

Placement in the Least Restrictive Environment.

Notice to students who have withdrawn from school.

FAPE Letter for Withdrawal
Copy of FAPE Letter in student record.

At beginning of each school year.

Transfer students enrolling in LEA

Transfer Checklist
Copy of checklist in record;
Copies to DoSE.

Ongoing

Implementation and Service Delivery

Assigning new staff after school starts (teachers and paraprofessionals).

Criteria for IA Support
Staffing process.

Ongoing

Monitor the placement of paraprofessionals

DoSE validates Criteria for IA Support through observation

Ongoing

Monitor implementation of IEP services

Record Review by DoSE (KDE website)
IEP Progress Monitoring forms maintained in student record.

Ongoing
Frequency determined by district and objective.